Call for Proposals is now Open
Guidance for Authors
A well-constructed abstract can serve many purposes. It’s a short overview of your topic, it establishes your expertise and credibility – it’s a sales pitch and it’s a tool for helping you create and deliver a really rewarding conference session.
A conference abstract is a:
- proposal to the conference organisers
- summary of the content you will address in a conference session
- compelling invitation to attend
- promise to your audience
- plan (structure) you can build upon
To ensure we can evaluate potential papers this process requires authors to submit a proposal for their paper.
Your proposal may not necessarily be the final abstract for the paper. Rather the proposal must demonstrate the value that the paper will bring to the dams industry in terms of fresh and innovative thought.
In doing so the proposal should address these six key elements :
- Lessons Learnt and Outcomes
There are two presentation formats on offer at ANCOLD 2018. Please consider which format will suit you and your paper. Both presentation formats require a full paper to be submitted.
We will also accept papers as “publish only” for those not wishing to present at the conference.
1/ Oral Presentation
This format is for confident individuals who will be allocated around 12 minutes to present their paper – as a concise and compelling oral presentation, with accompanying PowerPoint presentation slides. There will also be a time allowance for questions and answers from the floor, to be held at the conclusion of each session.
The organising committee will select papers for presentation in each session; to develop coherent themes.
Poster sessions may be suitable for those who have not completed their research, or are seeking information, views etc. from other interested parties. This format is also available to those authors who are (i) not selected to deliver their paper as an oral presentation, or (ii) do not wish to deliver an oral presentation.
Participants will be required to prepare a display which will be mounted on a display panel in a designated poster area at the conference.
As part of the conference program, a General Reporter will provide a summary of your paper to the delegates, after which the authors will have an opportunity to answer questions during a poster defence session.
3/ Published paper only
This submission type allows for an opportunity to supply a written paper for publication in the conference proceedings without having to present the paper. All papers submitted in this manner will be published in the conference proceedings at the time of the conference and will be published on the ANCOLD website 12 months after the conference.
In order to ensure high quality content for the Technical Program, the Local Organising Committee has selected a Technical Review Panel (TRP) to review and accept papers of the highest quality. The TRP will review the proposals and select the authors who will then be invited to submit a full paper.
Authors are requested to submit sufficient detail in their paper proposal to assist the TRP in the review process of the proposals. As a guide, the TRP will use the following criteria in evaluating:
- Is the topic relevant and important to the theme or sub-theme?
- Is the subject matter original or innovative?
- Will the paper add to the knowledge of delegates?
- Will the content attracts readers’ attention?
- Is the writing style clear, concise & readable?
- Is the technical subject matter logical and valid?
- Is the content complete and of suitable quality?
Authors are therefore requested to submit proposals of up to 600 words to adequately address the above criteria. The abstract that you will include in the full paper will not necessarily be the same as that of your paper proposal; but should be revised and finessed once you have written the paper.
Please download the Paper Proposal Template and complete it before re-uploading to the portal.
The Submission Process
- Log in to the submission system via the Conference Website. You will need to create an online account first – enter your email address and the password.
- You will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully. You will need to update your details before you can submit your proposal.
- Submitting a PROPOSAL is a multi-step process. Each step asks several questions. Some questions are marked “required”, and you will not be able to complete your submission until these questions have been answered.
- If you stop part way through the process, your submission will be held in temporary storage until you return and complete all the questions. When you log in again you can click on your incomplete proposal and resume submission.
- Make sure that you submit your proposal by agreeing to the Terms and Conditions before pressing the “Submit” button; any proposals left in ‘draft’ mode will not be submitted for review. You will receive a confirmation email for each successful proposal submitted. If you do not receive an email, log in again to check your proposal in “Edit Proposals”. Please note once you have submitted your proposal you cannot edit it again. However, you can leave your submission in “draft” mode and make changes up until the time you submit your proposal.
Amending a Submission in “draft” mode
You may wish to change your answers to some of the questions on the submission form, or even change the proposal file itself.
- Log in to the proposal submission system, click on the “Edit Proposals” tab.
- You will see a list of the proposals that you have in draft mode or have submitted. Click on the “Edit” button next to the draft proposal you wish to change and submit.
- Amending a proposal is just the same as for the original submission process, except that the online form will be automatically completed with the answers that you provided previously. You don’t have to change an answer if you do not wish to.
- When you reach the final ‘Submit’ step, click on the button stating that you “Agree to the Terms and Conditions” and click “Submit”.If this button is not available, look at the steps in the left-hand table and address the missing information that does not have a tick.
Preparation of Your Full Paper
Use these links to download the ANCOLD 2018 – Authors guide for writing and formatting papers in Word and ANCOLD 2018 – Full Paper Template
Full papers are required to be submitted by no later than 21 August 2018.
All authors who have their papers accepted for presentation must register and pay the ANCOLD “Early Bird” Member rate for the conference. ANCOLD is unable to offer any financial assistance to submitting authors.